Switzerland: Educational Fund & Member Relations Intern

About the IAS:

Founded in 1988, the International AIDS Society (IAS) is the world's largest association of HIV professionals, with members from more than 180 countries. IAS members work on all fronts of the global response to AIDS, and include researchers, clinicians, policy and programme planners and public health and community practitioners on the frontlines of the epidemic.

The IAS organizes the world’s two most prestigious HIV conferences, each convened biennially in alternating years. The International AIDS Conference is the largest conference on any global health or development issue, and provides a unique forum for the intersection of science and advocacy. The IAS Conference on HIV Science brings together a broad cross section of HIV professionals and features the latest HIV science, with a focus on implementation – moving scientific advances into practice.

In addition, the IAS advocates for urgent action to reduce the global impact of HIV, including increased investment in HIV cure research; optimizing treatment and care for infants, children and adolescents with HIV in resource-limited settings; preventing and treating HIV-related co-infections; and expanding access to prevention, treatment and care for key populations at higher risk for HIV – such as men who have sex with men, people who inject drugs, sex workers and transgender individuals – including protecting their human rights by combatting punitive laws and discriminatory policies.

Five IAS Values: We are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response.

More information on IAS can be found at www.iasociety.org.

Details of Internship:

The IAS Educational Fund & Member Relations Intern will be based at the IAS Secretariat in Geneva, Switzerland and will report to the Director, Governance & Member Relations. The internship is full-time and will last 6.5 months from 15 January 2018 to 31 July 2018.

Purpose of the Internship:

The IAS Educational Fund & Member Relations Intern will support the IAS Educational Fund and Member Relations teams in the day-to-day activities. These activities include (1) supporting the implementation of the 2018 IAS Governing Council Elections (2) preparing for workshops, symposia, and experts/implementers meetings; (3) supporting the IAS Educational Fund scholarship programme; (4) preparing for the annual IAS Members’ Meeting, regional members’ meetings, and the IAS exhibition booth at the 22nd International AIDS Conference (AIDS 2018) in Amsterdam in July 2018; (5) supporting other membership related activities, including database improvements, recruitment, retention and re-engagement efforts.

Main Responsibilities:

• Support the implementation of the 2018 IAS Governing Council Elections:

  • edit/format candidate statements

  • plan for the induction programme for newly elected IAS Governing Council members

• Support the planning of IAS Educational Fund workshops, symposia and experts/implementers meetings:

  • meeting logistics

  • coordination of meeting material

  • coordination of translation services

• Support the IAS Educational Fund scholarship programme:

  • coordination of travel and accommodation for scholarship recipients

  • communication with scholarship applicants and recipients

• Assist in the preparations for the annual IAS Members’ Meeting, and regional members’ meetings at AIDS 2018:

  • coordination of meeting rooms, catering and meeting material

• Provide support in preparation for the IAS exhibition booth at AIDS 2018:

  • coordination of signage and giveaways

  • onsite support

• Provide support for database improvements, membership recruitment, retention and re-engagement efforts:

  • quality assurance of membership data
  • background research/benchmarking

• Correspond with IAS members by email/phone and follow-up on requests

Perform any additional tasks as requested by the Director, Governance & Member Relations.

Academic Qualifications:

· Currently studying or recently graduated in social science, public health, development, international relations or a related field is favorable. Candidates expressing a keen interest in this area of work will also be considered.

Experience: (previous internships)

· Experience in administration, project management, marketing and event organization a plus;

· Experience working in a culturally diverse environment a plus.

Skills/Competencies:

· Highly organized and systematic, with meticulous attention to detail;

· Strong time management skills, and the ability to work efficiently under pressure and meet deadlines;

· Ability to work independently, and have an aptitude for multi-tasking;

· Strong diplomatic skills and customer service attitude;

· Ability to digest and summarize large amounts of information;

· Advanced computer skills in the Windows environment (particularly Microsoft Word, Excel, PowerPoint and Outlook);

· Eager to learn and have a hands-on attitude.

Languages:

· Excellent written and oral communication skills in English;

· Knowledge of Spanish is strongly preferred;

· Knowledge of French and/or Portuguese is an asset.

Benefits from this Internship:

The intern can expect to gain skills and experience in the following areas:

· Event planning

· Member relations

· Relationship building

· Business communications

· Database management

Stipend: 2’000.- CHF/month gross (full time).

How to Apply:

This internship is ideally suited to a qualified, motivated and eager-to-learn graduate willing to prepare his/her professional life in challenging and dynamic settings, with high international exposure.

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, torecruitment@iasociety.orgby Monday 6 November 2017. Please note that only shortlisted candidates will be contacted.

Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit will be considered.

The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.