Country: Switzerland
Closing date: 25 Sep 2015
Job Advertisement
Durban has been selected to host the 21st International AIDS Conference from 17th to 22nd July 2016 (AIDS 2016). The International AIDS Conference is the largest conference on any global health or development issue. First convened during the peak of the AIDS epidemic in 1985, the conference continues to provide a unique forum for the intersection of science and advocacy, and an opportunity to strengthen policies and programmes to ensure an evidence-based response to the epidemic.The International AIDS Conference is the largest international meeting on a single health issue, where every two years between 15,000 - 22,000 participants representing all stakeholders in the global response to HIV meet to assess progress and identify future priorities. With more than 1,500 international journalists expected to attend, the conference is the single most widely-covered HIV event in the world.
Founded in 1988, the International AIDS Society (IAS) is the world's largest association of HIV professionals, with members from more than 180 countries. IAS members work on all fronts of the global response to AIDS, and include researchers, clinicians, policy and programme planners and public health and community practitioners on the frontlines of the epidemic. The International AIDS Society (IAS) will organize AIDS 2016 in collaboration with international and local partners.
More information on AIDS 2016 can be found at www.aids2016.org.
Details of Employment:
The Transport Specialist will be based in Durban, South Africa. He/she will report to the Head of Local Office (HLO) based in Durban and will take direction from the C&E Associate Project Manager based in Geneva on all aspects of the project. The position is full-time and will last 10.5 months from mid-October 2015 until 31st August 2016.
Purpose of the Position:Most of the participants attending AIDS 2016 would need transport to and from the International Convention Centre (ICC) as well as to and from the airport. The incumbent will be responsible for assessing, planning and implementing the needs for transport of the anticipated 20,000 participants of AIDS 2016.
The successful candidate must have proven abilities at transport management for large events and/or conferences in South Africa.
Main Responsibilities:
• Work with the HLO and the C&E Associate Project Manager in charge of transport at IAS in Geneva and other colleagues to assess, plan and implement the delegate transport needs for AIDS 2016;2
• Develop and implement an overall Transportation Strategy that besides the daily hotel to/from ICC shuttle plan, may include some or all of the following elements:
o Airport arrivals and departure services
o Non-motorized transport plan
o Central transport hub at ICC
o Inner city public transport– how to optimize People Mover buses
o Signage
o Traffic management plan
o Special needs
o Media services
o Metered taxi plan• Assist in tender development of contracts and negotiations with bus and taxi companies, ICC, City, etc;
• Develop budget(s) for transport;
• Arrange, document and follow up on meetings;
• Contribute to reporting post-AIDS 2016;
• Support in recruiting junior staff and interns for implementation of plans, should it be required;
• Assessing need for volunteers on-site.
Perform other related duties as required by HLO and the Associate Project Manager.
Academic Qualifications:
• Required: A relevant degree, certification or diploma in transportation handling, logistics, or administration.
Work Experience:
• Minimum 10 years’ experience in event management with focus on logistics and/or transport in KZN;• Public sector, non-profit organization and or corporate experience would be an asset;
• Experience in the public health sector and with major conferences would be an asset;
• Experience negotiating with suppliers and liaising with officials.
Skills/Competencies:
• Excellent logical/analytical skills and ability to motivate commitment in clients and colleagues;• Excellent planning, proposal and report writing skills;
• Ability to effectively organize and prioritize work and deliver to tight deadlines;
• Good team player;
• Driver’s license;
• Knowledge of HIV/AIDS and global health issues an asset.
Languages:
• Strong and demonstrated English language communication skills both written and oral are essential for this position;• Knowledge of other South African languages, i.e. Zulu is a plus.
How to apply:
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@iasociety.org by Friday 25th September 2015. Interviews will take place in Durban starting the week of 28th**September 2015.**
Only candidates from South Africa or those who already have a valid South African working permit will be considered.
The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. ****People living with HIV are strongly encouraged to apply.****