About the IAS:
IAS – the International AIDS Society - leads collective action on every front of the global HIV response through its membership base, scientific authority and convening power. Founded in 1988, the IAS is the world’s largest association of HIV professionals, with members in more than 170 countries. Working with its members, the IAS advocates and drives urgent action to reduce the impact of HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference.
The International AIDS Conferences are the largest gatherings on HIV and AIDS in the world. First convened during the peak of the AIDS epidemic in 1985, they continue to provide a unique forum for the intersection of science, advocacy and human rights. Each conference is an opportunity to strengthen policies and programmes that ensure an evidence-based response to the epidemic. The conference also serves as a focal point to intensify political and financial commitments to AIDS.
More information on IAS can be found at www.iasociety.org.
Details of Employment:
The Associate Project Manager will be based in Geneva, Switzerland and report to the Senior Manager, Conference Programme. The position is full-time and fixed-term from the beginning of January 2022 until 31 August 2022.
Purpose of the Position:
The 24th International AIDS Conference (AIDS 2022) will be organized as a hybrid event, to take place in-person in Montreal, Canada, and virtually from 29 July to 2 August 2022. Pre-conference meetings are scheduled on 27-28 July 2022.
As a member of the team responsible for the development of the main conference programme, consisting of 100+ plenary and symposia sessions along with workshops and a public-facing component, the incumbent will support the delivery of a range of abstract-driven and invited speaker conference sessions. The incumbent will also be responsible for managing the poster exhibition.
Main Responsibilities:
- Manage the project planning and implementation of the onsite and/or virtual poster exhibition at AIDS 2022, including managing the supplier(s) throughout the planning process and overseeing them during the conference
- Support the Conference Programme team in conference session building activities, data entry and stakeholder communications
- Support the Conference Project Manager on abstract submission, review and selection activities
- Support committee members to build abstract sessions at the abstract selection meetings
- Prepare an evaluation and final report on assigned projects
- Perform any additional tasks requested by the Senior Manager, Conference Programme.
Academic Qualifications:
- Bachelor’s degree or higher in social sciences, international relations, or other relevant discipline.
Work Experience:
- At least 2 years’ experience in a similar position
- Experience in organizing, coordinating and planning of events, preferably at an international level
- Experience working collaboratively with multi-sector stakeholders and diverse communities.
Skills/Competencies:
- Advanced computer proficiency
- Attention to detail and excellent organizational skills
- Excellent project management skills and strong sense of priorities
- Effective communication and interpersonal skills
- Ability to work independently with a flexible work schedule including overtime, increasing close to and during the conference
- Ability to cope with stress and meet tight deadlines
- Natural team player
- International travel required.
Languages:
- Strong English language communication skills both written and oral are essential for this position.
How to apply:
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@iasociety.org on a rolling basis. Please note that only shortlisted candidates will be contacted.
Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit to work full-time will be considered.
IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values (learn more here).
The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.