Switzerland: Associate Project Manager, HIV Programmes and Advocacy (60% work pattern)

About the IAS:

The International AIDS Society (IAS) leads collective action on every front of the global HIV response through its membership base, scientific authority and convening power. Founded in 1988, the IAS is the world’s largest association of HIV professionals, with members in more than 170 countries. Working with its members, the IAS advocates and drives urgent action to reduce the impact of HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference.

The IAS promotes and invests in HIV advocacy and research on key issue areas through our strategic programmes, initiatives, and campaigns that advocate for urgent action to reduce the global impact of HIV, including increased investment in HIV cure research; optimizing treatment and care for infants, children and adolescents with HIV in resource-limited settings; preventing and treating HIV-related co-infections; and expanding access to prevention, treatment and care for key populations vulnerable to HIV acquisition – such as men who have sex with men, people who inject drugs, sex workers and transgender people – including protecting their human rights by combatting punitive laws and discriminatory policies.

More information on IAS can be found at www.iasociety.org.

Details of Employment:

The Associate Project Manager, HIV Programmes and Advocacy will be based in Geneva, Switzerland and report to the Manager, HIV Programmes and Advocacy. The position is open-ended and 60% work pattern to start as soon as possible.

Purpose of the Position:

The incumbent will support the project management and administration of several IAS programmes and advocacy campaigns, and provide overall administrative, financial and logistical support across a variety of thematic areas.

Main Responsibilities:

Project specific activities

Fellowships and mentorship events

· Contribute to the organization and programme development of training academies and associated fellowship programmes

· Contribute to the implementation and monitoring of a small grants programme such as to support grassroots advocacy projects

· Prepare grant contracts, and set up processes to monitor when reports are due; track milestones and reporting deadlines on a calendar; and reach out to grantees and fellows with reporting templates in a timely manner

· Ensure grantees, fellows, HIV cure advocates and youth champions submit reports on time

· Check financial reports and raise any potential issues with project managers

· Support the monitoring and evaluation of IAS programmes and campaigns, including mentorship for youth champions and advisors.

Scientific and advocacy events

· Contribute to the smooth running of meetings for between 30 and 50 people for specific programmes and campaigns, for example through booking travel for invited speakers, organizing accommodation for participants, liaising and booking meeting venues, organizing catering and audio visual support, and supporting the documentation of the meeting.

IAS conferences and pre-meetings

· Provide programmatic, logistical and administrative support to pre-conferences prior to the IAS conferences, for example through booking travel for invited speakers, organizing accommodation for participants, liaising and booking meeting venues, organizing catering and audio visual support, and supporting the documentation of the meeting

· Arrange hotel, flights, visas, per diem, registration for fellows and grantees attending the IAS and AIDS conferences

· Provide programmatic, logistical and administrative support to key events for the programmes and advocacy team at the conferences.

Perform any additional tasks as requested.

Academic Qualifications:

· A degree in public health, development, international relations, biomedical sciences or a related field is favourable.

Work Experience:

· At least 2 years of experience in a similar position; preferably working in HIV or within another disease area of global health relevance

· Project management experience

· Experience organizing logistics for conferences, workshops, and committee meetings

· Experience working in an international context

· Advocacy experience valuable.

Skills/Competencies:

· Basic understanding of global health challenges, including those specific to the HIV epidemic and related co‑infections and co-morbidities

· Ability to deal with numerous tasks simultaneously and prioritize

· Ability to work independently and take initiative

· Good time management, organizational skills and communication skills

· Meticulous attention to detail

· Customer-service attitude

· Ability to work under pressure in an international context

· Strong computer skills in the Windows environment (particularly Microsoft Excel).

Languages:

· Excellent written and oral English language communication skills (other UN languages a plus).

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, torecruitment@iasociety.orgby Monday, 27 January 2020. Please note that only shortlisted candidates will be contacted.

Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit to work full-time will be considered.

IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values (learn more here).

The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.